What is the Student directory?
The Student directory allows you to view and manage students at your school, including updating personal details, managing groups and permissions, and sending password links.
View Student directory
đ The actions within this section are controlled by the Student directory permission.
To access the directory, go to Tools â Students â Student directory. By default, this is set to show the students currently on roll.
In the Student directory, each row represents an individual student, and the following column headings are visible across the top:
Student name
Reg. group
Email
Sex
Last activity
Site access
Actions (View/Delete)
You can sort the data by clicking on any of the column headings. For example, to see all the students in order of when they last logged in, click the Last activity column heading.
Customise columns
You can also bring more columns into the Student directory display. Just click 'Columns' on the top right-hand side and add/remove as needed to display the relevant information.
Your preferences are saved to your account, so you wonât need to reselect them next time. To reset to the default selection, click the X.
Since data can be exported, these options also allow you to build a custom student report.
âšď¸ Please note that the available information depends on MIS sync compatibility. Some options are exclusive to schools using Satchel One MIS.
Filter students
Use the search bar to locate pupils by name. You can choose to filter for students who are:
Currently on-roll (default)
Former pupils
Planned admission (Satchel One MIS only)
Other applicants (Satchel One MIS only)
For more filtering options, click More Filters, where you can refine results by:
Site access: Not invited, Have site access, Disabled
Year groups
Registration groups
Sex
Inclusion groups (PP, EAL, SEN, etc.)
To view a student's details:
Click View besides their name to access their full profile.
Click directly on the student's name to open the student Overview page, which summarises key information.
Actions
You can select one or multiple students on the Student directory and apply changes in bulk:
Select all students on the current page
Click the link to expand the selection to all students matching your filters
Clear the section
With relevant students selected, click 'Actions' on the top left-hand side to apply a change. Available actions include:
Send password link - Invite new students or help existing students recover passwords; this includes instructions to log in with Single Sign-on. It can be used alongside the Site access filter to target specific groups.
Export - Generate a spreadsheet showing all selected students and currently visible columns
Export timetables - Generates a single PDF for all selected students' timetables
Generate UPNs or candidate information (Satchel One MIS schools only)
Add to groups (Satchel One MIS schools only)
Enable access - Re-enable site access for selected students
Disable access - Block site access for selected students
Process leavers (Satchel One MIS schools only)
Granular permissions
đ Access to specific fields can be refined with the options available in the Student permissions folder.
Since the directory contains sensitive student information, permissions can be configured at a field level.
For example:
A user may be able to view student email addresses but not UPNs.
Permissions for certain actions (view, create, edit, delete) are set separately, meaning some users can view data but not modify it.
If you cannot access or edit a particular field, please contact your school administrator.
Access legacy âManage Usersâ (TEMPORARY)
A banner on the student directory page allows you return to the legacy âManage Usersâ area; some features have not yet been transitioned to the new version of Satchel One so you may wish to access them this way. Using the legacy site allows you to:
Update student emails in bulk
Generate individual login PDF slips
Find student PINs / Parent Codes via the đ icon
Generate login details (PINs / Parent Codes) en masse via Admin â Login Details
These features will soon be available in the new version of Satchel One, at which point access to âManage Usersâ will be removed.
FAQ
Question | Answer |
How do I get a list of students with no linked parents? | Click Columns on the top right-hand side and select 'Parent/carer 1 name'. This column will now show in your dataset. If a parent account has been created, you'll see their name in this column where the row containing the student intersects. If the column is blank, it means no parent account has been created and linked to the student. |
Where do I find parent codes? | Parent codes are currently only accessible via the legacy version of Satchel One. For instructions on finding and distributing parent codes, follow the instructions in Generate / distribute login information. |
A student has left our school but they are still showing in the Student Directory. How do I delete their Satchel One account? | Students marked as leavers on your MIS are automatically deleted from Satchel One after 28 days of inactivity.
If you don't want to wait 28 days, you can manually delete student leavers earlier. Find the student in the directory, look for the 'Actions' column on the right-hand side of the screen, then click the bin icon.
Please note: There isn't a mass delete option currently. |