What are Groups?
The Groups area in Tools allows you to manage all group types used across your school, including:
Teaching groups – For curriculum-based classes
Registration groups – For form or tutor groups
Custom groups – Used for extracurricular, pastoral, or ad hoc groupings
Groups can be created manually or via scheduled data imports from your MIS or Timetabler.
View groups
🔒 The actions within this section are controlled by the Group setup and Custom groups permissions
To access the Groups list, go to Tools > School > Groups. By default this is set to show groups of the current academic year.
Use the academic year selector to browse a different year if needed. Future years are only supported for Satchel One MIS users.
Filter groups
Use the search bar to locate a group by name. For more options, select More Filters, where you can narrow down results by:
Click on More Filters, where you can refine results by:
Type - Teaching group, registration group, or custom
Subject
Year group
Teacher
State - Active or inactive.
Actions
Click View to see more details and edit a group
Click Delete to permanently remove a gorup
Bulk enrolment 
🔒 The actions within this section are controlled by the Bulk enrolment permission
Use Bulk enrolment to assign or move multiple students between groups. This is especially useful when handling rotation classes.
From the Groups page, search for and select the groups you want to manage
Click Actions > Bulk enrolment
Choose an effective date (defaults to today)
Use the filters to narrow down students by name, year, or group
Select students to update and click Done
The grid view will show current memberships marked with a Y. Use the date picker to preview memberships on a future or past date.
Type Y in a blank cell to add a student
Delete a Y to remove a student
Right-click a cell for additional options:
Group details – View information such as teacher, subject, year etc.
Invert – Swap Y and blank cells
Rotate right/left – Move students between adjacent rotation classes
Group details
Click View beside any group to access the full information.
Select Edit in the Details section to update basic information such as the group name, code, or dates.
Staff and Students currently associated with the group will be listed in their respective sections.
You can remove them by clicking Delete or Edit their record to update start or end date of their membership. Click ➕ to add link more users to this group.
Teachers do not need to be linked to a group in order to view it or issue homework, but linking ensures visibility on the My Classes page.
Create groups
🔒 The actions within this section are controlled by the Group setup and Custom groups permissions
Groups are typically created automatically through imports:
Timetabler imports (for Satchel One MIS)
Wonde, Groupcall XoD or RM/Glow (for supported MIS integrations)
However you can also create groups manually, particularly for custom groups for extracurricular or pastoral purposes.
Go to Tools > School > Groups:
Click Create
Enter
Group name - Visible to staff and students
Group code - Can match the name if short/long names aren't used
Start date - Defaults to today
End date - Must fall within the current academic year
Choose a Group type
Custom group - requires no additional details
Teaching group - requires year, subject, and level
Registration group - requires year, subject, and level
Click Save
Next, add staff and students to the group by clicking ➕ and following the instructions on the screen.
