What is Add to groups?
The ‘Add to groups’ action on the Student Directory can be used to add students to multiple groups at once. This is best used for:
Adding the new intake to groups at the start of the academic year
Adding students who join mid-year into groups
For timetabling changes throughout the year, including updating rotation classes, we recommend using Bulk enrolment instead.
🔒 The actions within this article are controlled by the Bulk enrolment permission
Select students
To get started, navigate to Tools > Students > Student directory.
Select the desired cohort students by using the available filters. To update the group memberships of the new intake, change the enrolment filter from ‘Currently on-roll’ to ‘Planned admission’. This view includes:
Applicants in future intake seasons with status ‘Admitted’
Students with an enrolment start date in the future
You can apply additional filters by clicking More filters, such as Year group and Sex.
Once applied, select all students on the page, and then extend the selection to all students.
Select groups
With the students selected, click on Actions > Add to groups. On this new page, you will be able to select the groups you wish to update, and then add students to them using the grid on the screen.
Click Groups to open the selection screen
Make sure you select the right academic year, current or next
Use the search function or filter by subject and year
Select all relevant groups and click Done
Add students
Once you have the grid with students and groups, you can create the memberships as if populating a spreadsheet. Add a student to a group by entering 'A' in the relevant cell. You can also:
Right-click a cell to copy and right-click to paste in cells of the same column
Right-click column headers to copy/paste full columns
Please note that this action only Adds students to groups, it will not remove students for any existing groups they may already be associated with.
Once you’ve made your selections, click Save to add students to the groups.
Group memberships will be created:
From the students' enrolment start date or
From the class groups' start date, if that is scheduled for a later date
If the students are already enrolled and the groups have already started, then the memberships will be created from today onwards.
FAQ
Question | Answer |
Can I remove students from groups from here? | No. Use Bulk Enrolment for edits instead |
Will it overwrite existing group memberships? | No, only new memberships are added. |
Will membership start dates be automatically calculated? | Yes, based on the earliest possible date:
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