You can record and manage student attendance from two easy to access locations within Satchel One.

The quickest route to your class register is via your Timetable. Find the relevant class / reg group and click the 'Attendance' icon underneath the class details.

If you have the Timetable app enabled, do remember that your daily agenda will be visible on your dashboard; you can jump straight into your register from here too!

You can also access your ‘Timetable’ from your navigation panel. Click on any lesson and you’ll see that the ‘Attendance’ shortcut button is just a click away.

Alternatively, you can go to My Classes, manage a class and then choose the ‘Student list’ tab. To enter Attendance mode, click on the blue ‘Actions’ button and then ‘Attendance’.

You’ll now see that your student list has changed, allowing you to take your register.

First, use the filter at the top to ensure that you are logging attendance details for the correct school session; this could be AM and PM sessions or it could be for a specific lesson.

At the top right of your page, you will see that you can toggle between a list and a student card view of Attendance; choose whichever you’re most comfortable with!

If you look at the register after the first period of the day, you'll see a column called 'Today's attendance'. In this column you'll be able to see all of the previous attendance marks recorded for each student so far today. If you hover over one of these marks, you'll be able to see the lesson period that the mark corresponds to.
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Go to the ‘mark’ box and add in the correct code for your students. Once a code has been added, you will automatically be moved to the next student.

If you need a reminder of the codes available to you from your schools MIS, click the downward arrow beside the mark box. When you’ve made a selection, the code and it’s details will appear on the right.

You might alternatively choose to tick the ‘Mark remaining as present’ button at the top of the attendance page; this will mark all empty boxes as present, allowing you to efficiently complete your register after addressing any individuals who are not ‘present’.

🔒 Locked marks: Greyed out marks may be seen on a register which indicate that a mark has already been previously recorded and saved. You can choose to overwrite this mark, however, by clicking the arrow beside the mark box and changing this manually.

You can add comments related to student attendance by clicking the speech bubble icon, typing your information and then clicking the green 'Save' button. You can edit by pressing the pencil icon.

When you’ve written and saved a comment, you will notice that the comment bubble icon turns blue so that you can easily spot any comments you or your colleagues have made.

Details you have entered will not be saved until you press the green ‘Save register’ button, so you are free to amend until then. When you click this button, your data is saved and will be written back to your MIS.

⚠️ A register will not be considered complete until it is saved with a mark populated for every student. A register that has not been completed after 10 minutes of lesson / session time will trigger an 'Incomplete Register Alert'.

If you record an unauthorised absence mark for any students, you may receive a Truancy warning pop-up.

This flags that a new truancy has been logged and informs you that your attendance team have been notified.

💡 Your attendance team will have the role 'Attendance Officer' in Satchel One and will receive automatic notifications when Truancy Warnings are logged.

If you have not completed a register after 10 minutes of the lesson / session starting, you will receive an 'Incomplete Register Alert'. This will appear as a popup on your screen, prompting you to resolve (complete the outstanding register) or dismiss the alert.

Once you've clicked 'Resolve', the browser will navigate you automatically to the outstanding register, allowing you to complete and save your changes.

If you are not able to resolve the alert immediately, clicking 'Dismiss' will close the popup. When you're able to resolve the outstanding register, you can then review and manage outstanding alerts by clicking the 'Priority Alerts' icon.

Clicking on an alert will navigate you automatically to the outstanding register.

When the alert is resolved i.e. the outstanding register has been completed, the corresponding alert will be cleared from your 'Priority Alerts' dropdown.

📝 Your 'Priority Alerts' dropdown will only show alerts relevant to the current day.

Detentions:

You may see an exclamation mark beside a student's name on the register indicating that they have a detention scheduled for today. Hover over this icon to see details of the detention.

Welfare Notes:

You may see a blue pulsating dot over a student on the register indicating that there is a shared Welfare Note for that student that you have not yet read. Click the student's image to see the updates.

Once you have taken a register, you will then be able to set tasks to your students based on their attendance mark for your lesson.

You can click the set task button for a class directly from your timetable, or you can manually go to the set task menu and select a class group.

When you open your ‘Student’ drop down list, you’ll notice that, pinned to the top are the options ‘Select attended’ and ‘Select absent’. Click on your chosen option to instantly select only the students that meet this attendance criteria.