The daily tracker provides an overview of attendance registers for every timetabled session (AM/PM) and lesson across the whole school today. Attendance Officers can use it to quickly identify incomplete registers and remind teachers to complete them. The daily tracker is only visible for schools using Satchel One as their MIS.

To access the daily tracker, click Attendance on the main navigation menu, then click ‘Daily tracker’ (second tab across the top). Alternatively, you can access the daily tracker through the Reports section.

Each period slot in your school timetable is represented by a column, with columns ordered from left to right by start time.

At the top of each column (the column heading), you’ll see the period name (e.g. Tues P2), start time, and the current completion status for registers in this period slot. The completion status can be one of four options:

Not started = Lessons haven’t started yet

Pending = First five minutes of the lesson

X incomplete = Number of registers (school-wide) where at least one student has not been allocated an attendance mark five minutes into the lesson

Completed = All students have been allocated an attendance mark for lessons in this period slot

If the column heading for a period slot shows ‘X incomplete’ (e.g. 3 incomplete), those 3 lessons with missing attendance marks are displayed in blocks below the heading:

Each individual lesson block shows four key pieces of information:

Name of the class - Click to open the attendance-marking screen for this lesson in a separate tab - great for making quick changes based on new information. For example, if a parent has called in to confirm the absence of their child for period 1, the Attendance Officer can click on the relevant lesson and quickly apply an absence mark / comment.

Room the lesson is taking place in

Teacher’s initials - Hover your mouse to see the teacher’s full name, or click to open a new email draft pre-filled with their email address - a quick and easy way for Attendance Officers to email teachers about a particular lesson.

Number of “missing” students - In the above screenshot, the first lesson with an incomplete register shows “1 missing of 29” highlighted in red. In this context, “missing” means that one student in the class has been left blank by the teacher i.e. not allocated an attendance mark for this lesson, and therefore the register is incomplete. It does not mean that one student has been reported missing from the lesson.

Within the same column and below the lessons with incomplete registers, you’ll see a summary of lessons with complete registers for this period slot. A complete register is one where all students in the class have been allocated an attendance mark of some kind.

Whereas lessons with incomplete registers are shown individually and highlighted in red, lessons with complete registers are summarised e.g. “16 complete” and collapsed into a summary box for clarity. This is because Attendance Officers typically don’t need to see or take action in relation to completed registers.

However, if you’d like to see the individual lessons with a completed register, simply click the right-facing arrow on the summary box. This will reveal each lesson displayed as an individual block, which you can interact with in the same way as incomplete lessons e.g. by clicking the teacher’s initials to open a new email draft pre-filled with their email address.